Marta turned the pages of her sister’s wedding traditional guest book. Half the signatures were smeared with wine, the other half were unreadable. “There must be a better way” – she thought, placing the ruined keepsake on the shelf.
The wedding industry has undergone a digital revolution, and paper guestbooks have become a relic of the past. Modern couples are seeking solutions that stand the test of time, are accessible on every device, and allow guests to share not only wishes but entire multimedia memories.
What is the best Digital Guestbook in 2025?
🎉 Gamification:
- Live photo counter
- A target to reach (e.g., “100 memories!”)
- Rewards for the most active participants
Remember: The more people know about the digital guestbook and the easier it is to use, the more wonderful memories you will collect!
User Reviews – What Newlyweds Say
“Wishgram was the best wedding investment. A year later, we still discover new photos we forgot about. The ebook automatically created and it’s gorgeous” – Magdalena and Tomasz
“The DJ feature on Weddie.app kept our dance floor full all night. Guests love influencing the music” – Karolina and Michał
“VideoStory.me gave us amazing video wishes. Guests were very creative with the answers to the questions” – Ania and Piotr
Summary – Our Recommendations for the Best Digital Guestbook
🏆 Best Overall: Wishgram
If you value the highest quality and the longest memories access, Wishgram is unrivaled. Automatic ebook creation and the option to order a photobook are features you won’t find elsewhere.
📚 Best for E-book/Photobook: Wishgram
If you want a physical keepsake in the form of a professional ebook or photobook, Wishgram is the only option on the market offering these features.
🇵🇱 Best Polish Service: Wishgram
A Polish platform with the longest access, professional support and unique features that outshine the competition.
💰 Best Value for Money: Wishgram
For the price of basic packages of other apps, Wishgram offers more features than the top-tier packages of competitors. A year of access, ebook, and photobook are benefits no other platform provides.
🎵 Best for Music Lovers: Weddie.app
DJ integration and the ability to co-create a playlist is a revolutionary feature.
🎬 Best for Video: VideoStory.me or JustFilm.it
Specialization in video wishes and the ability to create a music video is a unique approach.
Final Advice: Regardless of your choice, a digital guestbook is an investment that will pay off many times over in the form of priceless memories. Instead of a traditional guestbook that will gather dust on a shelf, you’ll get a living, interactive keepsake available always and everywhere.
Remember – Your wedding is one day, but memories last a lifetime. Choose wisely.
- Mention the digital guestbook during wedding invitations over the phone
- Explain what kind of memories you want to receive:
- Text wishes
- Photos from preparations and ceremony
- Fun moments from the wedding
- Video wishes
- Memories from the time you’ve known each other
Message for the witnesses and family:
- Ask close ones for help promoting the guestbook
- Prepare them for the role of “digital guestbook ambassadors”
- Explain how the QR code and app work
Preparing Infrastructure
Check the internet connection:
- Coordinate with the banquet hall in advance
- Check WiFi signal strength in different parts of the hall
- Test mobile coverage (all networks)
- Ask for a guest WiFi password
- In case of poor internet — choose an offline app (e.g., VideoStory.me)
Preparing QR codes:
- Order professional QR code signs
- Prepare codes in different formats (A4, A5, business cards)
- Make sure the QR code is legible and high-contrast
- Include a user guide under the code
STEP 2: Strategic Placement
Location of QR Codes
Strategic places:
- At the hall entrance – the first thing guests see
- On tables – at each place setting or one per table
- At the bar – a place of frequent visits
- On the dance floor – invitation to take photos while dancing
- At the photo booth/photo station – natural flow
- In restrooms – unexpected but effective location
Integration with stationery:
- Wedding menu with a QR code at the end
- Place cards with a small QR code
- Traditional guestbook with the code as a “digital bonus”
- Informational posters at the entrance
- Stickers on mirrors at tables
Photo and Selfie Station
Preparing the photo area:
- Set up a dedicated station with props
- Prepare a readable sign: “Take a photo and send it to our digital guestbook!”
- Place the QR code in a visible spot at the station
- Include examples of photos you want to receive
- Prepare a card with instructions: “1. Scan the code 2. Take a photo 3. Send wishes”
STEP 3: On-Wedding Support
Role of the DJ/MC
At the start of the event:
- Brief intro: “The newlyweds prepared a digital guestbook! Scan the QR codes on the tables and share your memories”
- Explain the benefits: “Your photos and wishes will be available to all guests today”
- Show how the QR code works live
During the wedding:
- Regular reminders between songs
- Encourage specific actions: “Time for a group selfie at table 5!”
- Announcement of contests: “Best photo on the dance floor wins…”
- Show already added photos on screen (if the app allows)
Support from Witnesses and Family
“Ambassador” training:
- Prepare 3-4 people from different age groups
- Teach them how to use the app before the wedding
- Assign each person to specific tables for “care”
Help for older guests:
- Witnesses approach with a phone and help scan the code
- Show how to add a photo step by step
- Help write wishes for those who have trouble typing on the phone
- Take group photos and send them on behalf of guests
STEP 4: Maximizing Engagement
Creative Incentives
Contests and games:
- “Funniest wedding photo”
- “Best video wishes”
- “Bride’s school days memory”
- “Dance floor videos”
Personalized requests:
- DJ can ask specific groups: “Colleagues from the Groom’s work – show how you party!”
- Family can record joint wishes
- Children can record a special video
- Let them film group moments and send on guests’ behalf
Wedding Timeline Stages:
During cocktails:
- Encouraging photos from preparations
- Memories from the engagement period
During lunch:
- Wishes from tables
- Group photos at tables
- Reactions to speeches
During the reception:
- Dynamic photos from the dance floor
- Video of favorite songs
- Spontaneous moments
STEP 5: Post-Wedding Actions
Reminder of Additional Memories
Follow-up message (2-3 days after the wedding): “Dear all! Thank you for the wonderful memories in our digital guestbook! If you have additional photos or missed something during the wedding, you can still add your memories: [LINK]”
Social media:
- Facebook post with a link to the guestbook
- Instagram Stories with a QR code
- WhatsApp for family groups
Private messages:
- To guests who didn’t add anything at the wedding
- To family with a request for photos from preparations
- To the photographer to share selected photos
Reminders for Specific Groups
For guests from afar:
- Who couldn’t attend the wedding
- Who came only for part of the ceremony
For family:
- Grandparents with archival photos
- Parents with memories from their own childhood
For friends:
- From college/school with funny memories
- From work with anecdotes
PRO TIPS – Tried and True Tricks
🎯 Ideal moment for a reminder:
- During pauses in the music
- Before the first dance
- During the cake cutting (everyone’s taking photos)
📱 For guests without smartphones:
- Prepare a tablet with the app at the entrance
- Choose a younger person as the “digital helper”
🎉 Gamification:
- Live photo counter
- A target to reach (e.g., “100 memories!”)
- Rewards for the most active participants
Remember: The more people know about the digital guestbook and the easier it is to use, the more wonderful memories you will collect!
User Reviews – What Newlyweds Say
“Wishgram was the best wedding investment. A year later, we still discover new photos we forgot about. The ebook automatically created and it’s gorgeous” – Magdalena and Tomasz
“The DJ feature on Weddie.app kept our dance floor full all night. Guests love influencing the music” – Karolina and Michał
“VideoStory.me gave us amazing video wishes. Guests were very creative with the answers to the questions” – Ania and Piotr
Summary – Our Recommendations for the Best Digital Guestbook
🏆 Best Overall: Wishgram
If you value the highest quality and the longest memories access, Wishgram is unrivaled. Automatic ebook creation and the option to order a photobook are features you won’t find elsewhere.
📚 Best for E-book/Photobook: Wishgram
If you want a physical keepsake in the form of a professional ebook or photobook, Wishgram is the only option on the market offering these features.
🇵🇱 Best Polish Service: Wishgram
A Polish platform with the longest access, professional support and unique features that outshine the competition.
💰 Best Value for Money: Wishgram
For the price of basic packages of other apps, Wishgram offers more features than the top-tier packages of competitors. A year of access, ebook, and photobook are benefits no other platform provides.
🎵 Best for Music Lovers: Weddie.app
DJ integration and the ability to co-create a playlist is a revolutionary feature.
🎬 Best for Video: VideoStory.me or JustFilm.it
Specialization in video wishes and the ability to create a music video is a unique approach.
Final Advice: Regardless of your choice, a digital guestbook is an investment that will pay off many times over in the form of priceless memories. Instead of a traditional guestbook that will gather dust on a shelf, you’ll get a living, interactive keepsake available always and everywhere.
Remember – Your wedding is one day, but memories last a lifetime. Choose wisely.
What is a Digital Guestbook
A digital guestbook is a modern alternative to the traditional paper guestbook. It is an online platform where guests can:
- Leave text wishes – like in a traditional guestbook
- Add photos – selfies, group photos, funny moments
- Record videos – video wishes, spontaneousRelates
- Record audio – vocal messages full of emotion
- Share memories – in real-time and after the event
Access to the digital guestbook is usually via QR code or link, which eliminates the need to install an app. Guests simply scan the code with their phone camera and can start adding content right away.
Other Names for Digital Guestbook
The digital guestbook appears under various names, depending on the provider and features:
- Virtual guestbook – the most popular alternative name
- Electronic guestbook – emphasizes the digital nature
- Online guestbook – indicates internet accessibility
- Guestbook online – variation of the previous name
- E-guestbook – shortened form of electronic guestbook
- Digital guestbook – English name increasingly used
- Wedding app – broader term covering the guestbook and other features
- Digital memory album – emphasizes memory gathering
- Virtual wedding album – focus on photographic documentation
- Memories book online – alternative to a guestbook
- Video guest book – when focused on videos (e.g. VideoStory.me)
- Interactive guestbook – emphasizes guest engagement
Why a Digital Guestbook Is the Future of Weddings
Traditional guestbooks have fundamental drawbacks: they’re easily damaged, take up space, and guests often write hurried, illegible entries. Digital alternatives eliminate these issues, offering:
- Durability – memories stored forever in the cloud
- Interactivity – photos, videos, audio recordings
- Accessibility – access from any device via QR code
- Personalization – tailoring to the wedding style
- Wishes after the wedding – guests can add content even after the party ends
Traditional Guestbook vs Virtual Guestbook
| Aspect | Traditional Guestbook | Digital Guestbook |
|---|---|---|
| Durability | Can get damaged, spill | Endless in the cloud |
| Content type | Text, pasted photos | Text, photos, videos, audio |
| Availability | Physically in one place | Available anywhere via internet |
| Time to add | Only during the wedding | Before, during, and after the wedding |
| Costs | Guestbook, markers, camera | App |
| Personalization | Limited to cover | Full personalization |
| Sharing | Impossible | Easy sharing via link |
| Storage | Takes up space | Digital archive |
Ranking of the Best Digital Guestbooks 2025
1. Wishgram – Unrivaled Leader
Wishgram is a revolutionary platform that redefines the concept of a digital guestbook. It is the only one on the market offering automatic ebook creation and the option to order a physical photobook.
E-book and Photobook – Wishgram’s Unique Feature: After the event, Wishgram automatically compiles all wishes, photos and memories into a professionally designed ebook. It isn’t just a PDF — it’s an elegant publication with a thoughtful layout that preserves the event chronology and presents memories in a beautiful form. Additionally, you can order a high-quality physical photobook — a tangible keepsake to hold and browse for years.
Key benefits:
- Longest access – full year after the wedding
- Automatic ebook – professionally formatted memory
- Photobook – physical version available to order
- Guest gallery – everyone can browse memories
- Video collection – comprehensive multimedia
- Excellent support – professional technical support
- Full personalization – colors, themes, logo
- No limits – unlimited wishes and photos
- Multilingual – support for international guests
Memory submission window: Unlimited for the whole year
Access after the wedding: 12 months
PL Support: ✅ Professional Polish support
Video wishes: ✅ Yes
Personalization: Full personalization
Price: 299 PLN
Who is it for: Couples seeking the highest quality and the most comprehensive solution at an affordable price
2. Wed.tv – International Platform
Wed.tv is a global platform with solid features and international support. It offers a free version for small weddings and advanced premium packages with additional features.
Key benefits:
- International – multiple language support
- Real-time display – live on TV/projector
- PDF album – print-ready memory
- Live chat support – real-time assistance
- App-free – access via browser
- Content moderation – control over published materials
- Private messages – private wishes only for the couple
Memory submission window: According to package settings, up to 3 years
Access after wedding: Up to 3 years
PL Support: ❌ No Polish support
Video wishes: ✅ Yes
Personalization: Good personalization in higher plans
Price: from 29 euro to 199 euro
Who is it for: Couples with international guests or planning a wedding abroad
3. VideoStory.me – Video Specialist
VideoStory.me is a Polish “last minute” app specializing in video wishes from guests. It works even with weak internet thanks to a mobile app that allows offline recording.
Key benefits:
- Video specialization – focus on video recordings
- Wedding music video – professional memory montage
- Ready-made questions – inspiration for guest recordings
- Offline feature – recording without internet in the mobile app
- Free graphics – promotional materials with QR code
Memory submission window: Up to 14 days after the wedding
Access after wedding: 1 month
PL Support: ✅ Professional Polish support
Video wishes: ✅ Video specialization
Personalization: Basic personalization
Price: from 399 PLN to 799 PLN
Who is it for: Couples preferring video over photos and wanting a unique video memory
4. Wspomnienia z Wesela – All-in-One Package
Wspomnienia z Wesela is a comprehensive platform offering all wedding apps in one place. It’s a solution for couples who want everything under one provider’s control.
Key benefits:
- Digital RSVP – confirmations of attendance
- Save the Date – modern invitations
- Schedule – day plan for guests
- Online menu – menu in the app
- Continuous updates – new features at no extra cost
- Photo gallery – sharing memories
Memory submission window: from 3 days to 14 days
Access after wedding: from 14 days to 60 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Standard personalization
Price: from 399 PLN to 599 PLN (for the guestbook alone)
Who is it for: Couples seeking a comprehensive digital solution for their wedding
5. JustFilm.it – Live Gallery with Memories
JustFilm.it is a wedding app with experience in the bridal industry, offering a digital guestbook with an online gallery. It features a live gallery that shows photos in real time during the wedding.
Key benefits:
- Live gallery – photos appear in real time
- Room-appropriate graphics – customized posters with QR code
- No login required – guests add content without registration
- Music video – from collected clips
Memory submission window: From 3 days to 5 days
Access after wedding: From 90 to 180 days
PL Support: ✅ Polish support
Video wishes: ✅ Photos and videos
Personalization: Basic personalization
Price: from 349 PLN to 599 PLN
Who is it for: Couples looking for a video-focused, unique film memory
6. Wirtualna Księga Gości – Basic Option
Virtual Guestbook is a simple, functional solution with 30 days of access and basic informational features such as a menu or schedule.
Key benefits:
- Menu and schedule – additional informational features
- App-free – access via QR code
- Mixed-media gallery – photos and videos
- Simple operation – intuitive interface
Memory submission window: 30 days
Access after wedding: 30 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Basic personalization
Price: from 189 PLN to 220 PLN
Who is it for: Couples seeking simplicity and standard features
7. E-Księga Gości – Budget Option
E-Księga Gości is the simplest and cheapest solution on the market. It offers basic features at an affordable price for couples on a tight budget.
Key benefits:
- Lowest price – accessible to every budget
- Live gallery – real-time photo previews
- Personalization – customizing colors and themes
- User instructions – guest materials
Memory submission window: 72 hours
Access after wedding: ?
PL Support: ✅ Polish support
Video wishes: ❌ No
Personalization: Basic personalization
Price: 244 PLN
Who is it for: Couples on a tight budget seeking essential features
8. Weddie.app – Innovator with DJ Function
Weddie.app introduces a breakthrough feature: guests collaboratively create a wedding playlist. The DJ sees suggestions in real time, creating a unique interaction with guests.
Key benefits:
- DJ integration – guests propose songs in real time
- Stylish menu cards – menu presentation in the app
- ZIP gallery – download all files with one click
- No registration – guests browse without registering
- Flexibility – last-minute date changes
Memory submission window: 14–70 days
Access after wedding: 14–70 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Very good personalization
Price: from 189 PLN to 319 PLN
Who is it for: Couples prioritizing music and wanting to engage guests in creating the atmosphere
9. Guestbook.tv – Best Free Option
Guestbook.tv stands out as the only fully ad-free platform with a functional free plan. Unfortunately, the free plan is limited to 10 guests, so it won’t work for larger events.
Key benefits:
- Free plan – basic features at no charge (but only 10 guests!)
- TV display – real-time photo showcase on a large screen
- Photo booth – dedicated photo booth feature
- Brand personalization – tailoring to the venue style
- Video messages – recording video wishes
Memory submission window: According to package, up to 3 years
Access after wedding: Varies by package up to 3 years
PL Support: ❌ No Polish support
Video wishes: ✅ Yes
Personalization: Good personalization in higher plans
Price: from 29 euro to 199 euro
Who is it for: Very small weddings
10. KsiegaGosciOnline.pl – Comprehensive Packages
KsiegaGosciOnline.pl is a Polish platform offering flexible solutions in three price levels. It mainly differs by the level of support and additional features.
Key benefits:
- Three service levels – matching the budget
- Phone support – (Premium/Exclusive)
- Slideshows – automatic posts presentation
- Content moderation – control over published materials
Memory submission window: from 6 months to 18 months
Access after wedding: from 6 months to 18 months
PL Support: ✅ Polish support with phone option
Video wishes: ✅ Yes
Personalization: Standard personalization
Price: from 349 PLN to 549 PLN
Who is it for: Couples seeking Polish support and flexible pricing options
Feature Comparison – Table
| Feature | Wishgram | Wed.tv | VideoStory.me | Wspomnienia z wesela | JustFilm.it |
|---|---|---|---|---|---|
| Memory submission window | 12 months | up to 3 years | 14 days | from 3 days to 14 days | from 3 days to 5 days |
| Access after wedding | 12 months | up to 3 years | 1 month | from 14 to 60 days | from 90 days to 180 days |
| Automatic ebook | YES | NO | NO | NO | NO |
| Photobook | YES | NO | NO | NO | NO |
| Free plan | NO | Yes, up to 10 guests | NO | NO | NO |
| PL support | YES | NO | YES | YES | YES |
| Video wishes | YES | YES | YES | YES | YES |
| Personalization | YES | Yes, in higher plans | YES | Yes, in higher plans | YES |
| Price | 299 PLN | from 29 euro to 199 euro | from 399 PLN to 799 PLN | from 399 PLN to 599 PLN | from 349 PLN to 599 PLN |
FAQ: Most Frequently Asked Questions about Digital Guestbooks
Do guests need an app?
No! Most platforms operate via a browser – simply scan the QR code with a phone camera. Guests are automatically redirected to a page where they can add content without downloading an app.
How long do I have access to memories?
- Wishgram: 12 months (longest on the market)
- VideoStory.me: 14 days
- Wed.tv: according to package
- Others: 24h-30 days
For how long can guests send memories?
- Wishgram: unlimited time all year
- VideoStory.me: up to 14 days after the wedding
- Wed.tv: according to package settings
Can I buy access in advance?
Yes! Most platforms allow purchase even a year in advance. Wishgram enables changing the event date in the app settings.
What if there is no good internet in the venue?
Most apps require an internet connection to upload content. Check the venue coverage before the wedding and ask for the Wi-Fi password.
Can I moderate guest content?
Yes, most platforms offer:
- Ability to hide inappropriate content
- Removing unwanted entries
- Content approval before publication
How many guests can use the app?
- Wishgram: unlimited number of guests and wishes
- Guestbook.tv: 10 guests on the free plan, more on premium
- Wed.tv: according to chosen package
- VideoStory.me: no limits
- Others: usually unlimited
Can I change the appearance of the app?
Yes, most platforms offer:
- Theme colors to match the wedding theme
- Adding the couple’s logo or photo
- Personalization of the wishes screen
- Adaptation to the invitation style
Do apps support multiple languages?
- Wishgram: supports Polish, English, German, Ukrainian
- Wed.tv: international platform with multilingual interface
- Others: mainly Polish
Can I use the app for other occasions?
Yes! Digital guestbooks work for:
- Birthdays and name days
- Wedding anniversaries
- Baby showers
- Baptisms and confirmations
- Corporate events
What do I receive after the wedding?
Wishgram:
- Automatic ebook with wishes and photos
- Option to order a photobook
- Access to all files for one year
- Gallery to share with guests
Other platforms:
- ZIP files with all photos and videos
- Printable PDF
- Online gallery link
Can I download all photos at once?
Yes, most apps offer:
- ZIP package download with one click
- Export to Google Drive or Dropbox
- Send a download link by email
Are there hidden costs?
No. The package price includes:
- Full access to the platform
- Technical support
- All basic features
- Graphic materials (QR codes, instructions)
What if guests have trouble with the app?
Yes, most platforms offer:
- Wishgram: professional technical support
- VideoStory.me: dedicated caretaker for each couple
- Wed.tv: live chat support
- Most platforms have instructions in Polish
Will someone help me set up the app?
Yes, most providers offer:
- Free consultations before the wedding
- Help with configuration
- Preparation of graphic materials
- Wedding day support
Are my photos safe?
- All platforms store data in secure clouds
- Access protected by code/password
- Option to delete data after the event
- GDPR compliant
Who can see our memories?
- Only people with the QR code or link
- Option to set private messages
- Control over sharing
- Option to hide gallery from guests
What if older guests struggle with technology?
- Train witnesses to help
- Prepare a tablet with the app at the entrance
- Assign a “digital helper” from younger guests
- Use a traditional guestbook as a backup
What if the QR code doesn’t work?
- Check the print quality of the code
- Ensure the code is high-contrast
- Prepare backup links to send by SMS
- Print codes in larger size
What if the app crashes?
- contact technical support
- Use an alternative link
- Restart the app on the phone
- Check internet connection
Can I connect it to a traditional guestbook?
Of course! Many couples use both options:
- Traditional guestbook for nostalgic guests
- Digital for the younger generation
- QR code placed in the traditional guestbook
Complete Guide to Implementing a Digital Guestbook
The success of a digital guestbook relies on a thoughtful implementation strategy. Here are proven methods that will ensure maximum guest engagement and unforgettable memories.
STEP 1: Pre-Wedding Preparations
Informing Guests About the Digital Guestbook
In invitations:
- Add a short note: “Help us create a digital memory album! During the wedding you will be able to add photos and wishes via the QR code”
- Include a sample QR code with the text “Soon active”
- Add instructions: “Just scan the code with your phone camera”
During conversations with guests:
- Mention the digital guestbook during wedding invitations over the phone
- Explain what kind of memories you want to receive:
- Text wishes
- Photos from preparations and ceremony
- Fun moments from the wedding
- Video wishes
- Memories from the time you’ve known each other
Message for the witnesses and family:
- Ask close ones for help promoting the guestbook
- Prepare them for the role of “digital guestbook ambassadors”
- Explain how the QR code and app work
Preparing Infrastructure
Check the internet connection:
- Coordinate with the banquet hall in advance
- Check WiFi signal strength in different parts of the hall
- Test mobile coverage (all networks)
- Ask for a guest WiFi password
- In case of poor internet — choose an offline app (e.g., VideoStory.me)
Preparing QR codes:
- Order professional QR code signs
- Prepare codes in different formats (A4, A5, business cards)
- Make sure the QR code is legible and high-contrast
- Include a user guide under the code
STEP 2: Strategic Placement
Location of QR Codes
Strategic places:
- At the hall entrance – the first thing guests see
- On tables – at each place setting or one per table
- At the bar – a place of frequent visits
- On the dance floor – invitation to take photos while dancing
- At the photo booth/photo station – natural flow
- In restrooms – unexpected but effective location
Integration with stationery:
- Wedding menu with a QR code at the end
- Place cards with a small QR code
- Traditional guestbook with the code as a “digital bonus”
- Informational posters at the entrance
- Stickers on mirrors at tables
Photo and Selfie Station
Preparing the photo area:
- Set up a dedicated station with props
- Prepare a readable sign: “Take a photo and send it to our digital guestbook!”
- Place the QR code in a visible spot at the station
- Include examples of photos you want to receive
- Prepare a card with instructions: “1. Scan the code 2. Take a photo 3. Send wishes”
STEP 3: On-Wedding Support
Role of the DJ/MC
At the start of the event:
- Brief intro: “The newlyweds prepared a digital guestbook! Scan the QR codes on the tables and share your memories”
- Explain the benefits: “Your photos and wishes will be available to all guests today”
- Show how the QR code works live
During the wedding:
- Regular reminders between songs
- Encourage specific actions: “Time for a group selfie at table 5!”
- Announcement of contests: “Best photo on the dance floor wins…”
- Show already added photos on screen (if the app allows)
Support from Witnesses and Family
“Ambassador” training:
- Prepare 3-4 people from different age groups
- Teach them how to use the app before the wedding
- Assign each person to specific tables for “care”
Help for older guests:
- Witnesses approach with a phone and help scan the code
- Show how to add a photo step by step
- Help write wishes for those who have trouble typing on the phone
- Take group photos and send them on behalf of guests
STEP 4: Maximizing Engagement
Creative Incentives
Contests and games:
- “Funniest wedding photo”
- “Best video wishes”
- “Bride’s school days memory”
- “Dance floor videos”
Personalized requests:
- DJ can ask specific groups: “Colleagues from the Groom’s work – show how you party!”
- Family can record joint wishes
- Children can record a special video
- Let them film group moments and send on guests’ behalf
Wedding Timeline Stages:
During cocktails:
- Encouraging photos from preparations
- Memories from the engagement period
During lunch:
- Wishes from tables
- Group photos at tables
- Reactions to speeches
During the reception:
- Dynamic photos from the dance floor
- Video of favorite songs
- Spontaneous moments
STEP 5: Post-Wedding Actions
Reminder of Additional Memories
Follow-up message (2-3 days after the wedding): “Dear all! Thank you for the wonderful memories in our digital guestbook! If you have additional photos or missed something during the wedding, you can still add your memories: [LINK]”
Social media:
- Facebook post with a link to the guestbook
- Instagram Stories with a QR code
- WhatsApp for family groups
Private messages:
- To guests who didn’t add anything at the wedding
- To family with a request for photos from preparations
- To the photographer to share selected photos
Reminders for Specific Groups
For guests from afar:
- Who couldn’t attend the wedding
- Who came only for part of the ceremony
For family:
- Grandparents with archival photos
- Parents with memories from their own childhood
For friends:
- From college/school with funny memories
- From work with anecdotes
PRO TIPS – Tried and True Tricks
🎯 Ideal moment for a reminder:
- During pauses in the music
- Before the first dance
- During the cake cutting (everyone’s taking photos)
📱 For guests without smartphones:
- Prepare a tablet with the app at the entrance
- Choose a younger person as the “digital helper”
🎉 Gamification:
- Live photo counter
- A target to reach (e.g., “100 memories!”)
- Rewards for the most active participants
Remember: The more people know about the digital guestbook and the easier it is to use, the more wonderful memories you will collect!
User Reviews – What Newlyweds Say
“Wishgram was the best wedding investment. A year later, we still discover new photos we forgot about. The ebook automatically created and it’s gorgeous” – Magdalena and Tomasz
“The DJ feature on Weddie.app kept our dance floor full all night. Guests love influencing the music” – Karolina and Michał
“VideoStory.me gave us amazing video wishes. Guests were very creative with the answers to the questions” – Ania and Piotr
Summary – Our Recommendations for the Best Digital Guestbook
🏆 Best Overall: Wishgram
If you value the highest quality and the longest memories access, Wishgram is unrivaled. Automatic ebook creation and the option to order a photobook are features you won’t find elsewhere.
📚 Best for E-book/Photobook: Wishgram
If you want a physical keepsake in the form of a professional ebook or photobook, Wishgram is the only option on the market offering these features.
🇵🇱 Best Polish Service: Wishgram
A Polish platform with the longest access, professional support and unique features that outshine the competition.
💰 Best Value for Money: Wishgram
For the price of basic packages of other apps, Wishgram offers more features than the top-tier packages of competitors. A year of access, ebook, and photobook are benefits no other platform provides.
🎵 Best for Music Lovers: Weddie.app
DJ integration and the ability to co-create a playlist is a revolutionary feature.
🎬 Best for Video: VideoStory.me or JustFilm.it
Specialization in video wishes and the ability to create a music video is a unique approach.
Final Advice: Regardless of your choice, a digital guestbook is an investment that will pay off many times over in the form of priceless memories. Instead of a traditional guestbook that will gather dust on a shelf, you’ll get a living, interactive keepsake available always and everywhere.
Remember – Your wedding is one day, but memories last a lifetime. Choose wisely.
- Mention the digital guestbook during wedding invitations over the phone
- Explain what kind of memories you want to receive:
- Text wishes
- Photos from preparations and ceremony
- Fun moments from the wedding
- Video wishes
- Memories from the time you’ve known each other
Message for the witnesses and family:
- Ask close ones for help promoting the guestbook
- Prepare them for the role of “digital guestbook ambassadors”
- Explain how the QR code and app work
Preparing Infrastructure
Check the internet connection:
- Coordinate with the banquet hall in advance
- Check WiFi signal strength in different parts of the hall
- Test mobile coverage (all networks)
- Ask for a guest WiFi password
- In case of poor internet — choose an offline app (e.g., VideoStory.me)
Preparing QR codes:
- Order professional QR code signs
- Prepare codes in different formats (A4, A5, business cards)
- Make sure the QR code is legible and high-contrast
- Include a user guide under the code
STEP 2: Strategic Placement
Location of QR Codes
Strategic places:
- At the hall entrance – the first thing guests see
- On tables – at each place setting or one per table
- At the bar – a place of frequent visits
- On the dance floor – invitation to take photos while dancing
- At the photo booth/photo station – natural flow
- In restrooms – unexpected but effective location
Integration with stationery:
- Wedding menu with a QR code at the end
- Place cards with a small QR code
- Traditional guestbook with the code as a “digital bonus”
- Informational posters at the entrance
- Stickers on mirrors at tables
Photo and Selfie Station
Preparing the photo area:
- Set up a dedicated station with props
- Prepare a readable sign: “Take a photo and send it to our digital guestbook!”
- Place the QR code in a visible spot at the station
- Include examples of photos you want to receive
- Prepare a card with instructions: “1. Scan the code 2. Take a photo 3. Send wishes”
STEP 3: On-Wedding Support
Role of the DJ/MC
At the start of the event:
- Brief intro: “The newlyweds prepared a digital guestbook! Scan the QR codes on the tables and share your memories”
- Explain the benefits: “Your photos and wishes will be available to all guests today”
- Show how the QR code works live
During the wedding:
- Regular reminders between songs
- Encourage specific actions: “Time for a group selfie at table 5!”
- Announcement of contests: “Best photo on the dance floor wins…”
- Show already added photos on screen (if the app allows)
Support from Witnesses and Family
“Ambassador” training:
- Prepare 3-4 people from different age groups
- Teach them how to use the app before the wedding
- Assign each person to specific tables for “care”
Help for older guests:
- Witnesses approach with a phone and help scan the code
- Show how to add a photo step by step
- Help write wishes for those who have trouble typing on the phone
- Take group photos and send them on behalf of guests
STEP 4: Maximizing Engagement
Creative Incentives
Contests and games:
- “Funniest wedding photo”
- “Best video wishes”
- “Bride’s school days memory”
- “Dance floor videos”
Personalized requests:
- DJ can ask specific groups: “Colleagues from the Groom’s work – show how you party!”
- Family can record joint wishes
- Children can record a special video
- Let them film group moments and send on guests’ behalf
Wedding Timeline Stages:
During cocktails:
- Encouraging photos from preparations
- Memories from the engagement period
During lunch:
- Wishes from tables
- Group photos at tables
- Reactions to speeches
During the reception:
- Dynamic photos from the dance floor
- Video of favorite songs
- Spontaneous moments
STEP 5: Post-Wedding Actions
Reminder of Additional Memories
Follow-up message (2-3 days after the wedding): “Dear all! Thank you for the wonderful memories in our digital guestbook! If you have additional photos or missed something during the wedding, you can still add your memories: [LINK]”
Social media:
- Facebook post with a link to the guestbook
- Instagram Stories with a QR code
- WhatsApp for family groups
Private messages:
- To guests who didn’t add anything at the wedding
- To family with a request for photos from preparations
- To the photographer to share selected photos
Reminders for Specific Groups
For guests from afar:
- Who couldn’t attend the wedding
- Who came only for part of the ceremony
For family:
- Grandparents with archival photos
- Parents with memories from their own childhood
For friends:
- From college/school with funny memories
- From work with anecdotes
PRO TIPS – Tried and True Tricks
🎯 Ideal moment for a reminder:
- During pauses in the music
- Before the first dance
- During the cake cutting (everyone’s taking photos)
📱 For guests without smartphones:
- Prepare a tablet with the app at the entrance
- Choose a younger person as the “digital helper”
🎉 Gamification:
- Live photo counter
- A target to reach (e.g., “100 memories!”)
- Rewards for the most active participants
Remember: The more people know about the digital guestbook and the easier it is to use, the more wonderful memories you will collect!
User Reviews – What Newlyweds Say
“Wishgram was the best wedding investment. A year later, we still discover new photos we forgot about. The ebook automatically created and it’s gorgeous” – Magdalena and Tomasz
“The DJ feature on Weddie.app kept our dance floor full all night. Guests love influencing the music” – Karolina and Michał
“VideoStory.me gave us amazing video wishes. Guests were very creative with the answers to the questions” – Ania and Piotr
Summary – Our Recommendations for the Best Digital Guestbook
🏆 Best Overall: Wishgram
If you value the highest quality and the longest memories access, Wishgram is unrivaled. Automatic ebook creation and the option to order a photobook are features you won’t find elsewhere.
📚 Best for E-book/Photobook: Wishgram
If you want a physical keepsake in the form of a professional ebook or photobook, Wishgram is the only option on the market offering these features.
🇵🇱 Best Polish Service: Wishgram
A Polish platform with the longest access, professional support and unique features that outshine the competition.
💰 Best Value for Money: Wishgram
For the price of basic packages of other apps, Wishgram offers more features than the top-tier packages of competitors. A year of access, ebook, and photobook are benefits no other platform provides.
🎵 Best for Music Lovers: Weddie.app
DJ integration and the ability to co-create a playlist is a revolutionary feature.
🎬 Best for Video: VideoStory.me or JustFilm.it
Specialization in video wishes and the ability to create a music video is a unique approach.
Final Advice: Regardless of your choice, a digital guestbook is an investment that will pay off many times over in the form of priceless memories. Instead of a traditional guestbook that will gather dust on a shelf, you’ll get a living, interactive keepsake available always and everywhere.
Remember – Your wedding is one day, but memories last a lifetime. Choose wisely.
What is a Digital Guestbook
A digital guestbook is a modern alternative to the traditional paper guestbook. It is an online platform where guests can:
- Leave text wishes – like in a traditional guestbook
- Add photos – selfies, group photos, funny moments
- Record videos – video wishes, spontaneousRelates
- Record audio – vocal messages full of emotion
- Share memories – in real-time and after the event
Access to the digital guestbook is usually via QR code or link, which eliminates the need to install an app. Guests simply scan the code with their phone camera and can start adding content right away.
Other Names for Digital Guestbook
The digital guestbook appears under various names, depending on the provider and features:
- Virtual guestbook – the most popular alternative name
- Electronic guestbook – emphasizes the digital nature
- Online guestbook – indicates internet accessibility
- Guestbook online – variation of the previous name
- E-guestbook – shortened form of electronic guestbook
- Digital guestbook – English name increasingly used
- Wedding app – broader term covering the guestbook and other features
- Digital memory album – emphasizes memory gathering
- Virtual wedding album – focus on photographic documentation
- Memories book online – alternative to a guestbook
- Video guest book – when focused on videos (e.g. VideoStory.me)
- Interactive guestbook – emphasizes guest engagement
Why a Digital Guestbook Is the Future of Weddings
Traditional guestbooks have fundamental drawbacks: they’re easily damaged, take up space, and guests often write hurried, illegible entries. Digital alternatives eliminate these issues, offering:
- Durability – memories stored forever in the cloud
- Interactivity – photos, videos, audio recordings
- Accessibility – access from any device via QR code
- Personalization – tailoring to the wedding style
- Wishes after the wedding – guests can add content even after the party ends
Traditional Guestbook vs Virtual Guestbook
| Aspect | Traditional Guestbook | Digital Guestbook |
|---|---|---|
| Durability | Can get damaged, spill | Endless in the cloud |
| Content type | Text, pasted photos | Text, photos, videos, audio |
| Availability | Physically in one place | Available anywhere via internet |
| Time to add | Only during the wedding | Before, during, and after the wedding |
| Costs | Guestbook, markers, camera | App |
| Personalization | Limited to cover | Full personalization |
| Sharing | Impossible | Easy sharing via link |
| Storage | Takes up space | Digital archive |
Ranking of the Best Digital Guestbooks 2025
1. Wishgram – Unrivaled Leader
Wishgram is a revolutionary platform that redefines the concept of a digital guestbook. It is the only one on the market offering automatic ebook creation and the option to order a physical photobook.
E-book and Photobook – Wishgram’s Unique Feature: After the event, Wishgram automatically compiles all wishes, photos and memories into a professionally designed ebook. It isn’t just a PDF — it’s an elegant publication with a thoughtful layout that preserves the event chronology and presents memories in a beautiful form. Additionally, you can order a high-quality physical photobook — a tangible keepsake to hold and browse for years.
Key benefits:
- Longest access – full year after the wedding
- Automatic ebook – professionally formatted memory
- Photobook – physical version available to order
- Guest gallery – everyone can browse memories
- Video collection – comprehensive multimedia
- Excellent support – professional technical support
- Full personalization – colors, themes, logo
- No limits – unlimited wishes and photos
- Multilingual – support for international guests
Memory submission window: Unlimited for the whole year
Access after the wedding: 12 months
PL Support: ✅ Professional Polish support
Video wishes: ✅ Yes
Personalization: Full personalization
Price: 299 PLN
Who is it for: Couples seeking the highest quality and the most comprehensive solution at an affordable price
2. Wed.tv – International Platform
Wed.tv is a global platform with solid features and international support. It offers a free version for small weddings and advanced premium packages with additional features.
Key benefits:
- International – multiple language support
- Real-time display – live on TV/projector
- PDF album – print-ready memory
- Live chat support – real-time assistance
- App-free – access via browser
- Content moderation – control over published materials
- Private messages – private wishes only for the couple
Memory submission window: According to package settings, up to 3 years
Access after wedding: Up to 3 years
PL Support: ❌ No Polish support
Video wishes: ✅ Yes
Personalization: Good personalization in higher plans
Price: from 29 euro to 199 euro
Who is it for: Couples with international guests or planning a wedding abroad
3. VideoStory.me – Video Specialist
VideoStory.me is a Polish “last minute” app specializing in video wishes from guests. It works even with weak internet thanks to a mobile app that allows offline recording.
Key benefits:
- Video specialization – focus on video recordings
- Wedding music video – professional memory montage
- Ready-made questions – inspiration for guest recordings
- Offline feature – recording without internet in the mobile app
- Free graphics – promotional materials with QR code
Memory submission window: Up to 14 days after the wedding
Access after wedding: 1 month
PL Support: ✅ Professional Polish support
Video wishes: ✅ Video specialization
Personalization: Basic personalization
Price: from 399 PLN to 799 PLN
Who is it for: Couples preferring video over photos and wanting a unique video memory
4. Wspomnienia z Wesela – All-in-One Package
Wspomnienia z Wesela is a comprehensive platform offering all wedding apps in one place. It’s a solution for couples who want everything under one provider’s control.
Key benefits:
- Digital RSVP – confirmations of attendance
- Save the Date – modern invitations
- Schedule – day plan for guests
- Online menu – menu in the app
- Continuous updates – new features at no extra cost
- Photo gallery – sharing memories
Memory submission window: from 3 days to 14 days
Access after wedding: from 14 days to 60 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Standard personalization
Price: from 399 PLN to 599 PLN (for the guestbook alone)
Who is it for: Couples seeking a comprehensive digital solution for their wedding
5. JustFilm.it – Live Gallery with Memories
JustFilm.it is a wedding app with experience in the bridal industry, offering a digital guestbook with an online gallery. It features a live gallery that shows photos in real time during the wedding.
Key benefits:
- Live gallery – photos appear in real time
- Room-appropriate graphics – customized posters with QR code
- No login required – guests add content without registration
- Music video – from collected clips
Memory submission window: From 3 days to 5 days
Access after wedding: From 90 to 180 days
PL Support: ✅ Polish support
Video wishes: ✅ Photos and videos
Personalization: Basic personalization
Price: from 349 PLN to 599 PLN
Who is it for: Couples looking for a video-focused, unique film memory
6. Wirtualna Księga Gości – Basic Option
Virtual Guestbook is a simple, functional solution with 30 days of access and basic informational features such as a menu or schedule.
Key benefits:
- Menu and schedule – additional informational features
- App-free – access via QR code
- Mixed-media gallery – photos and videos
- Simple operation – intuitive interface
Memory submission window: 30 days
Access after wedding: 30 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Basic personalization
Price: from 189 PLN to 220 PLN
Who is it for: Couples seeking simplicity and standard features
7. E-Księga Gości – Budget Option
E-Księga Gości is the simplest and cheapest solution on the market. It offers basic features at an affordable price for couples on a tight budget.
Key benefits:
- Lowest price – accessible to every budget
- Live gallery – real-time photo previews
- Personalization – customizing colors and themes
- User instructions – guest materials
Memory submission window: 72 hours
Access after wedding: ?
PL Support: ✅ Polish support
Video wishes: ❌ No
Personalization: Basic personalization
Price: 244 PLN
Who is it for: Couples on a tight budget seeking essential features
8. Weddie.app – Innovator with DJ Function
Weddie.app introduces a breakthrough feature: guests collaboratively create a wedding playlist. The DJ sees suggestions in real time, creating a unique interaction with guests.
Key benefits:
- DJ integration – guests propose songs in real time
- Stylish menu cards – menu presentation in the app
- ZIP gallery – download all files with one click
- No registration – guests browse without registering
- Flexibility – last-minute date changes
Memory submission window: 14–70 days
Access after wedding: 14–70 days
PL Support: ✅ Polish support
Video wishes: ✅ Yes
Personalization: Very good personalization
Price: from 189 PLN to 319 PLN
Who is it for: Couples prioritizing music and wanting to engage guests in creating the atmosphere
9. Guestbook.tv – Best Free Option
Guestbook.tv stands out as the only fully ad-free platform with a functional free plan. Unfortunately, the free plan is limited to 10 guests, so it won’t work for larger events.
Key benefits:
- Free plan – basic features at no charge (but only 10 guests!)
- TV display – real-time photo showcase on a large screen
- Photo booth – dedicated photo booth feature
- Brand personalization – tailoring to the venue style
- Video messages – recording video wishes
Memory submission window: According to package, up to 3 years
Access after wedding: Varies by package up to 3 years
PL Support: ❌ No Polish support
Video wishes: ✅ Yes
Personalization: Good personalization in higher plans
Price: from 29 euro to 199 euro
Who is it for: Very small weddings
10. KsiegaGosciOnline.pl – Comprehensive Packages
KsiegaGosciOnline.pl is a Polish platform offering flexible solutions in three price levels. It mainly differs by the level of support and additional features.
Key benefits:
- Three service levels – matching the budget
- Phone support – (Premium/Exclusive)
- Slideshows – automatic posts presentation
- Content moderation – control over published materials
Memory submission window: from 6 months to 18 months
Access after wedding: from 6 months to 18 months
PL Support: ✅ Polish support with phone option
Video wishes: ✅ Yes
Personalization: Standard personalization
Price: from 349 PLN to 549 PLN
Who is it for: Couples seeking Polish support and flexible pricing options
Feature Comparison – Table
| Feature | Wishgram | Wed.tv | VideoStory.me | Wspomnienia z wesela | JustFilm.it |
|---|---|---|---|---|---|
| Memory submission window | 12 months | up to 3 years | 14 days | from 3 days to 14 days | from 3 days to 5 days |
| Access after wedding | 12 months | up to 3 years | 1 month | from 14 to 60 days | from 90 days to 180 days |
| Automatic ebook | YES | NO | NO | NO | NO |
| Photobook | YES | NO | NO | NO | NO |
| Free plan | NO | Yes, up to 10 guests | NO | NO | NO |
| PL support | YES | NO | YES | YES | YES |
| Video wishes | YES | YES | YES | YES | YES |
| Personalization | YES | Yes, in higher plans | YES | Yes, in higher plans | YES |
| Price | 299 PLN | from 29 euro to 199 euro | from 399 PLN to 799 PLN | from 399 PLN to 599 PLN | from 349 PLN to 599 PLN |
FAQ: Most Frequently Asked Questions about Digital Guestbooks
Do guests need an app?
No! Most platforms operate via a browser – simply scan the QR code with a phone camera. Guests are automatically redirected to a page where they can add content without downloading an app.
How long do I have access to memories?
- Wishgram: 12 months (longest on the market)
- VideoStory.me: 14 days
- Wed.tv: according to package
- Others: 24h-30 days
For how long can guests send memories?
- Wishgram: unlimited time all year
- VideoStory.me: up to 14 days after the wedding
- Wed.tv: according to package settings
Can I buy access in advance?
Yes! Most platforms allow purchase even a year in advance. Wishgram enables changing the event date in the app settings.
What if there is no good internet in the venue?
Most apps require an internet connection to upload content. Check the venue coverage before the wedding and ask for the Wi-Fi password.
Can I moderate guest content?
Yes, most platforms offer:
- Ability to hide inappropriate content
- Removing unwanted entries
- Content approval before publication
How many guests can use the app?
- Wishgram: unlimited number of guests and wishes
- Guestbook.tv: 10 guests on the free plan, more on premium
- Wed.tv: according to chosen package
- VideoStory.me: no limits
- Others: usually unlimited
Can I change the appearance of the app?
Yes, most platforms offer:
- Theme colors to match the wedding theme
- Adding the couple’s logo or photo
- Personalization of the wishes screen
- Adaptation to the invitation style
Do apps support multiple languages?
- Wishgram: supports Polish, English, German, Ukrainian
- Wed.tv: international platform with multilingual interface
- Others: mainly Polish
Can I use the app for other occasions?
Yes! Digital guestbooks work for:
- Birthdays and name days
- Wedding anniversaries
- Baby showers
- Baptisms and confirmations
- Corporate events
What do I receive after the wedding?
Wishgram:
- Automatic ebook with wishes and photos
- Option to order a photobook
- Access to all files for one year
- Gallery to share with guests
Other platforms:
- ZIP files with all photos and videos
- Printable PDF
- Online gallery link
Can I download all photos at once?
Yes, most apps offer:
- ZIP package download with one click
- Export to Google Drive or Dropbox
- Send a download link by email
Are there hidden costs?
No. The package price includes:
- Full access to the platform
- Technical support
- All basic features
- Graphic materials (QR codes, instructions)
What if guests have trouble with the app?
Yes, most platforms offer:
- Wishgram: professional technical support
- VideoStory.me: dedicated caretaker for each couple
- Wed.tv: live chat support
- Most platforms have instructions in Polish
Will someone help me set up the app?
Yes, most providers offer:
- Free consultations before the wedding
- Help with configuration
- Preparation of graphic materials
- Wedding day support
Are my photos safe?
- All platforms store data in secure clouds
- Access protected by code/password
- Option to delete data after the event
- GDPR compliant
Who can see our memories?
- Only people with the QR code or link
- Option to set private messages
- Control over sharing
- Option to hide gallery from guests
What if older guests struggle with technology?
- Train witnesses to help
- Prepare a tablet with the app at the entrance
- Assign a “digital helper” from younger guests
- Use a traditional guestbook as a backup
What if the QR code doesn’t work?
- Check the print quality of the code
- Ensure the code is high-contrast
- Prepare backup links to send by SMS
- Print codes in larger size
What if the app crashes?
- contact technical support
- Use an alternative link
- Restart the app on the phone
- Check internet connection
Can I connect it to a traditional guestbook?
Of course! Many couples use both options:
- Traditional guestbook for nostalgic guests
- Digital for the younger generation
- QR code placed in the traditional guestbook
Complete Guide to Implementing a Digital Guestbook
The success of a digital guestbook relies on a thoughtful implementation strategy. Here are proven methods that will ensure maximum guest engagement and unforgettable memories.
STEP 1: Pre-Wedding Preparations
Informing Guests About the Digital Guestbook
In invitations:
- Add a short note: “Help us create a digital memory album! During the wedding you will be able to add photos and wishes via the QR code”
- Include a sample QR code with the text “Soon active”
- Add instructions: “Just scan the code with your phone camera”
During conversations with guests:
- Mention the digital guestbook during wedding invitations over the phone
- Explain what kind of memories you want to receive:
- Text wishes
- Photos from preparations and ceremony
- Fun moments from the wedding
- Video wishes
- Memories from the time you’ve known each other
Message for the witnesses and family:
- Ask close ones for help promoting the guestbook
- Prepare them for the role of “digital guestbook ambassadors”
- Explain how the QR code and app work
Preparing Infrastructure
Check the internet connection:
- Coordinate with the banquet hall in advance
- Check WiFi signal strength in different parts of the hall
- Test mobile coverage (all networks)
- Ask for a guest WiFi password
- In case of poor internet — choose an offline app (e.g., VideoStory.me)
Preparing QR codes:
- Order professional QR code signs
- Prepare codes in different formats (A4, A5, business cards)
- Make sure the QR code is legible and high-contrast
- Include a user guide under the code
STEP 2: Strategic Placement
Location of QR Codes
Strategic places:
- At the hall entrance – the first thing guests see
- On tables – at each place setting or one per table
- At the bar – a place of frequent visits
- On the dance floor – invitation to take photos while dancing
- At the photo booth/photo station – natural flow
- In restrooms – unexpected but effective location
Integration with stationery:
- Wedding menu with a QR code at the end
- Place cards with a small QR code
- Traditional guestbook with the code as a “digital bonus”
- Informational posters at the entrance
- Stickers on mirrors at tables
Photo and Selfie Station
Preparing the photo area:
- Set up a dedicated station with props
- Prepare a readable sign: “Take a photo and send it to our digital guestbook!”
- Place the QR code in a visible spot at the station
- Include examples of photos you want to receive
- Prepare a card with instructions: “1. Scan the code 2. Take a photo 3. Send wishes”
STEP 3: On-Wedding Support
Role of the DJ/MC
At the start of the event:
- Brief intro: “The newlyweds prepared a digital guestbook! Scan the QR codes on the tables and share your memories”
- Explain the benefits: “Your photos and wishes will be available to all guests today”
- Show how the QR code works live
During the wedding:
- Regular reminders between songs
- Encourage specific actions: “Time for a group selfie at table 5!”
- Announcement of contests: “Best photo on the dance floor wins…”
- Show already added photos on screen (if the app allows)
Support from Witnesses and Family
“Ambassador” training:
- Prepare 3-4 people from different age groups
- Teach them how to use the app before the wedding
- Assign each person to specific tables for “care”
Help for older guests:
- Witnesses approach with a phone and help scan the code
- Show how to add a photo step by step
- Help write wishes for those who have trouble typing on the phone
- Take group photos and send them on behalf of guests
STEP 4: Maximizing Engagement
Creative Incentives
Contests and games:
- “Funniest wedding photo”
- “Best video wishes”
- “Bride’s school days memory”
- “Dance floor videos”
Personalized requests:
- DJ can ask specific groups: “Colleagues from the Groom’s work – show how you party!”
- Family can record joint wishes
- Children can record a special video
- Let them film group moments and send on guests’ behalf
Wedding Timeline Stages:
During cocktails:
- Encouraging photos from preparations
- Memories from the engagement period
During lunch:
- Wishes from tables
- Group photos at tables
- Reactions to speeches
During the reception:
- Dynamic photos from the dance floor
- Video of favorite songs
- Spontaneous moments
STEP 5: Post-Wedding Actions
Reminder of Additional Memories
Follow-up message (2-3 days after the wedding): “Dear all! Thank you for the wonderful memories in our digital guestbook! If you have additional photos or missed something during the wedding, you can still add your memories: [LINK]”
Social media:
- Facebook post with a link to the guestbook
- Instagram Stories with a QR code
- WhatsApp for family groups
Private messages:
- To guests who didn’t add anything at the wedding
- To family with a request for photos from preparations
- To the photographer to share selected photos
Reminders for Specific Groups
For guests from afar:
- Who couldn’t attend the wedding
- Who came only for part of the ceremony
For family:
- Grandparents with archival photos
- Parents with memories from their own childhood
For friends:
- From college/school with funny memories
- From work with anecdotes
PRO TIPS – Tried and True Tricks
🎯 Ideal moment for a reminder:
- During pauses in the music
- Before the first dance
- During the cake cutting (everyone’s taking photos)
📱 For guests without smartphones:
- Prepare a tablet with the app at the entrance
- Choose a younger person as the “digital helper”
🎉 Gamification:
- Live photo counter
- A target to reach (e.g., “100 memories!”)
- Rewards for the most active participants
Remember: The more people know about the digital guestbook and the easier it is to use, the more wonderful memories you will collect!
User Reviews – What Newlyweds Say
“Wishgram was the best wedding investment. A year later, we still discover new photos we forgot about. The ebook automatically created and it’s gorgeous” – Magdalena and Tomasz
“The DJ feature on Weddie.app kept our dance floor full all night. Guests love influencing the music” – Karolina and Michał
“VideoStory.me gave us amazing video wishes. Guests were very creative with the answers to the questions” – Ania and Piotr
Summary – Our Recommendations for the Best Digital Guestbook
🏆 Best Overall: Wishgram
If you value the highest quality and the longest memories access, Wishgram is unrivaled. Automatic ebook creation and the option to order a photobook are features you won’t find elsewhere.
📚 Best for E-book/Photobook: Wishgram
If you want a physical keepsake in the form of a professional ebook or photobook, Wishgram is the only option on the market offering these features.
🇵🇱 Best Polish Service: Wishgram
A Polish platform with the longest access, professional support and unique features that outshine the competition.
💰 Best Value for Money: Wishgram
For the price of basic packages of other apps, Wishgram offers more features than the top-tier packages of competitors. A year of access, ebook, and photobook are benefits no other platform provides.
🎵 Best for Music Lovers: Weddie.app
DJ integration and the ability to co-create a playlist is a revolutionary feature.
🎬 Best for Video: VideoStory.me or JustFilm.it
Specialization in video wishes and the ability to create a music video is a unique approach.
Final Advice: Regardless of your choice, a digital guestbook is an investment that will pay off many times over in the form of priceless memories. Instead of a traditional guestbook that will gather dust on a shelf, you’ll get a living, interactive keepsake available always and everywhere.
Remember – Your wedding is one day, but memories last a lifetime. Choose wisely.
